Bandon Golf Club Constitution
1. Title
1.1. The name of the club shall be Bandon Golf Club and this name shall be the common name, by which the Men’s Club, the Ladies Club and the Parent Club shall be individually and collectively known.
1.2. The official Club Colours to be worn by all teams and officials representing the Club shall be Traditional Navy Jumper.
2. Objectives
2.1. The Men’s Club shall:
Consist of male members as set out at Rule 3.2 herein and shall:-
2.2. Promote the amateur game of golf amongst its members, accept and abide by the Constitution and Bye-Laws of the Golfing Union of Ireland to which the club is affiliated and Bye-Laws of the Munster branch of such Union in whose province the course is situate.
2.3. Accept and apply the Standard Scratch Score and Handicapping Scheme as prescribed by the Council of National Golf Unions and such rules there under as may require to be implemented from time to time by the Golfing Union of Ireland.
2.4. Accept and recognise the Royal and Ancient Golf Club of St. Andrews as the sole authority for prescribing and implementing the Rules of Amateur Status.
2.5. Authorise the Parent Club to manage matters of common interest, (other than the game of golf and its related activities) which the Men’s Club has with the Ladies Club, subject to and as provided in these rules.
2.6. The Ladies Club shall:
Consist of female members as set out at Rule 3.3 herein and shall:-
2.7. Promote the Amateur game of Golf amongst its members, accept and abide by the Constitution and Bye-Laws of the Irish Ladies Golf Union and the Bye-Laws of the Southern District in which the course is situate.
2.8. Accept and apply the Standard Scratch Score and Handicapping Scheme as Prescribed by the Council of National Golf Unions and such rules there under as may require to be implemented from time to time by the Irish Ladies Golf Union.
2.9. Accept and recognise the Royal and Ancient Golf Club of St. Andrews as the sole authority for prescribing and implementing the Rules of Golf and the rules of Amateur Status.
2.10. Authorise the Parent Club to manage matters of common interest, (other than the game of golf and its related activities) which the Ladies Club has with the Men’s Club subject to as provided in these rules.
2.11. The Parent Club shall: Consist of members set out at Rule 3.1 herein and shall:-
2.12. Provide facilities for the playing and promotion of the amateur games of golf by men, ladies and juniors and generally promote amateur games and other social activities amongst its members.
2.13. Manage matters of common interest of both Men’s and the Ladies clubs which will include:
2.14. Provision of and responsibility for the maintenance and upkeep of the course and clubhouse and their environs to the standard required by members.
2.15. Provision of Bar, Catering and other facilities and all that these entail
2.16. The management of the business affairs of the club including the keeping of correct accounts and books showing the financial affairs, receipts and disbursements of Bandon Golf Club.
2.17. Bandon Golf Club accepts and shall comply with the rules of amateur status as approved by the Royal and Ancient Club of St. Andrews.
3. Membership
3.1. The membership of the Parent Club shall consist of Male and Female members, Ordinary members, Special members, Honorary members, Juvenile members, Junior members, Family members, Special Family members, Pavilion members Intermediate Members, Beginner Category and Temporary members.
3.2. The membership of the Men’s Club shall consist of Ordinary, Pavilion, Juvenile, Junior, Country, 5 day Intermediate, Beginner Category, and other categories which may arise from time to time who have paid the entrance fee, (if applicable) and annual subscription applicable to this category Reduced Entrance fee to apply to any applicant between the age of 19 and 30 on January 1st. The fee is payable over ten years but waived in year one. Full entrance fee to apply to all applicants aged 30 and over. In both cases, the first year will be waived and followed by equal payments over the following nine years.
3.3. The membership of the Ladies Club shall consist of Ordinary, Associate, Pavilion, Juvenile, Junior, Country, 5 day Intermediate, Beginner Category, and other categories, which may arise from time to time who have paid the entrance fee (if applicable) and the annual subscription applicable to this category. Reduced Entrance fee to apply to any applicant between the age of 19 and 30 on January 1st. The fee is payable over ten years but waived in year one. Full entrance fee to apply to all applicants aged 30 and over. In both cases, the first year will be waived and followed by equal payments over the following nine years.
3.4. Only Ordinary members shall be entitled to attend and vote at Annual General Meetings of Bandon Golf Club.
3.5. The word “member” in this document is taken to mean ordinary member unless otherwise stated.
4. Membership Categories
4.1. Ordinary Members shall comprise of Men and Women who, having paid the Entrance Fee, Annual Subscription and any additional levies raised from time to time applicable to this category, shall be entitled to attend and vote at Annual General and all Special General Meetings of the Parent Club and of the respective Men’s’ or Ladies Club. Only a member in this category shall have an interest in the Club property, which interest shall cease on such Member leaving this category unless the Member has been elected an Honorary Member of the Club.
4.2. Special Members comprise of Men and Women who, having paid the Entrance Fee, Annual Subscription and any levies raised from time to time, applicable to this category, shall not be entitled to attend and vote at Annual General and all Special General Meetings of the respective Men’s and Ladies Clubs.
4.3. Special Members shall consist of Country Members, Five Day Members and Lady Associates who have paid the Entrance Levy, and annual subscription and any additional levy raised from time to time appropriate to their particular categories. No new Lady Associates or Five Day Members may be elected to the Club.
4.4. Full Family Membership shall consist of a Husband and Wife, both of whom shall be ordinary Members and children who are Juvenile or Junior Members. Family members under 10 years of age shall at all times be accompanied by a parent when on Club property.
4.5. Special Family Membership shall consist of a Husband and Wife where the husband shall be an Ordinary Member and the wife shall be a Special Member and children who are Juvenile Members or Junior Members. No new members of this category shall be elected to the Club.
4.6. Juvenile Membership shall be confined to those males and females who are over ten years of age and under fifteen years of age on 1st January. Juvenile Members, other than those within a family membership, shall not be entitled to automatically pass into the junior membership category on reaching fifteen years of age. The Committee of Management may in consultation with the Men’s and Ladies Committee decline to approve such transfer if they are satisfied that the member concerned has failed to properly avail of the opportunity afforded to him or her to play and learn the game of golf.
4.7. Junior Members shall be confined to those who are under nineteen years of age on January 1st Junior members shall not automatically be entitled to become Intermediate members of the Club. The Committee of Management may, in consultation with the Men’s and Ladies Committee decline to approve such transfer if they are satisfied that the Junior member concerned has failed to properly avail of the opportunity afforded to play and learn the game of golf. Subject to this, a Junior member may on attaining the age of 19 years be offered Intermediate membership if one is available.
4.8. Any person who in the opinion of the Committee of Management has rendered exceptional service to the Club, or to the game of golf, or whose distinguished position, or public service would render their membership of special advantage to the Club may be elected an Honorary Member of the Club. Honorary Members who prior to their election were Ordinary Members shall have the same rights and privileges as Ordinary Members. All other Honorary Members shall have the same rights and privileges as Special members and they shall have no interest in the Club property, nor shall they be entitled to vote or attend a meeting of the Parent Club.
4.9. Any proposal for Honorary Membership of Bandon Golf Club shall require a 75% (seventy five per cent) majority of those present and voting at a Management Committee Meeting and be subject to ratification by 75% (seventy five percent) of those present and voting at an Annual General Meeting.
4.10. Pavilion Members shall comprise of persons who wish to enjoy the facilities of the Clubhouse.
4.11. Temporary Membership is confined to Ladies and Gentlemen in respect of whom a green fee is paid. The payment of such green fee shall entitle a visitor to the Temporary Membership of the Club.
4.12. Any Ordinary or Special Member shall be entitled to have his or her Annual Subscription reduced provided:- (a) He or she is aged sixty-five years or over on the 1st of January. From the 1st of January 2014 the qualifying age shall be Sixty Six years or over and, he or she has ten or more consecutive years of Membership. Should any member have less than ten years membership on attaining the age of 66 a reduced subscription will apply under a New Senior Category and entrance fees will be waived. This category will differentiate from the existing category applicable to to members with 10 or more consecutive years of membership. n attaining 10 years of consecutive years of membership the existing reduced subscription can be applied.
(b) Any New Ordinary Member aged 66 or over on the 1st January shall be entitled to a reduced annual subscription on joining Bandon Golf Club and an entrance fee will not be charged to members of this New Category. It will be necessary to have 10 years consecutive years of membership to qualify for the existing reduced subscription.
(c) Any Ordinary or Special Member who has attained 80 years of age by January 1st of the Subscription year and who has been a Member of Bandon Golf Club for the preceding 25 years will be liable to pay 25% of the ordinary Senior Membership. Any Ordinary Member availing of this facility shall have the same rights, privileges and voting rights as Ordinary Members. Any Special Member availing of this facility shall have the same rights, privileges and voting rights as Special Members. Such Members shall generally be known as Senior Members. Any ordinary of special member shall be entitled to have his or her annual subscription reduced provided (d) He or she is aged between 22 and 25. (e) He or she is aged between 26 and 29. On attaining the age of 30 on January 1st members will be required to pay a full subscription.
4.13. Country Membership shall be confined to those permanently resident outside a radius of 50 miles from the clubhouse and being Ordinary Members of another affiliated Golf Club.
4.14. Members of any particular category who have availed of an offer of 10-year membership and paid the appropriate subscription therefore shall be a 10-year member of that particular category with all the rights and privileges attaching to such category, but without the requirement to pay any further annual subscription until the expiry of the said term. No new 10-year membership shall be created save with the approval of the members of a General Meeting.
4.15. A Company may with the approval of the Committee of Management be admitted as a Corporate Member of the Club. Corporate Membership shall be for the term of 3 years. The Corporate Member shall have no right or interest in any of the Club property, nor shall have a right to vote at any meeting of the Club.
4.16. Overseas Membership
Pearson’s who normally reside outside Ireland for at least 75% of the year are eligible for election or transfer to Overseas Membership Overseas Members shall be entitled to take part in all Club Competitions but are excluded from winning the Presidents Prize, Captains Prize and Lady Captain’s Prize. They will be subject to full GUI/ILGU and Social Levies. Should they return to Ireland, and wish to become Full Members of the Club they will be subject to the normal entrance criteria and application procedures of the Club.
4.17. Intermediate Members shall be confined to those who are under 22 years of age on January 1st. Intermediate members may on attaining the age of 22 be offered ordinary membership if one is available. Entrance Fees are waived for Junior Member taking up Intermediate Membership and subsequently Ordinary Membership. However, any new applicant for Intermediate Membershil will be requested to pay an entrance fee.
4.18. A Special Beginner membership available to both Ladies and Gentlemen who never previously held either an ILGU or GUI handicap. The annual subscription payable will be discounted by 30% p.a. to that applicable to ordinary and intermediate members and can be availed of for a maximum of two years. Full ILGU/GUI and social levies apply to beginner membership. After two years, full ordinary new membership rates will apply and will include any such entrance fees of levies. In the meantime there are no voting rights for any individual under Beginner Membership. Beginner members shall be entitled to take part in all club competitions with certain restrictions regarding major events to be decided buy the Ladies and Men's clubs respectively.
5. Trustees
5.1. There shall be four Trustees – Ordinary Members of Bandon Golf Club. All the property of Bandon Golf Club, whether real or personal, shall be vested in the Trustees.
5.2. Any vacancy occurring by death, retirement, absence, incapacity, or unfitness shall be filled by election at the next following Annual General Meeting (A.G.M.) of the Parent Club.
5.3. The Trustees shall be elected at the Annual General Meeting and shall hold Office for four years, and shall be subject to the direction of the Committee of Management.
5.4. At the end of each four year term of office, two only of the Trustees selected will be automatically re-elected and the two remaining Trustees will be required to retire from their Trusteeship, but will be eligible for re-election by General Meeting, and if so re-elected, any Trustee, or Trustees, may hold office for a further four year term, when the other two Trustees will then be required to retire in the same way. Initial retirement of two to be decided by Lot.
5.5. The trustees shall when and so often as they shall be required to do so by a resolution of the Committee of Management and approved by Annual General Meeting or Special General Meeting with two-thirds of those present voting in favour (of which an entry in the Minute Book shall be sufficient evidence) buy any property or sell, mortgage or charge any property vested in them.
5.6. The Trustees shall be entitled to nominate one of their Members to attend (without voting rights) meetings of the Committee of Management if one is not already a member of the said Committee.
6. Management of Club Affairs
6.1. The business and affairs of the Men’s Club shall be under the jurisdiction and control of a Committee (hereinafter, referred to as “The Men’s Committee”).
6.2. The business and affairs of the Ladies Club shall be under the jurisdiction and control of a Committee (hereinafter, referred to as “The Ladies Committee”).
6.3. The business and affairs of the Parent Club shall be under the jurisdiction and control of the Committee of Management elected by the members of the Club present at a Club Annual General Meeting and entitled to vote.
6.4. The Men’s Committee, Ladies Committee and Committee of Management may from any time to time form sub-committees and delegate to such sub-committees any of its powers and duties provided that the decision of any sub-committee may be set aside or altered in any way the relevant committee may think fit. Should any item be in dispute, it is the decision of the Committee of Management that shall prevail.
6.5. Should matters of importance arise at the Men’s or Ladies Committee, which have to be referred to the Committee of Management, the Chairperson of the sub-committee involved shall have the right to attend the meeting of the Committee of Management to present the case, if he/she is not a member of the Committee of Management.
6.6. The chairperson of a sub-committee may be requested to attend (without voting rights) meetings of the Committee which appointed the sub-committee if he/she is not already a member of that Committee.
7. Election – Officers & Members Of Committees
7.1. The Ladies Committee shall be elected by the female members in accordance with Rule 13.3.2 and the Men’s Committee shall be elected by the male members in accordance with Rule 13.2.2
7.2. The following officers shall be elected to both Committees.
(a) Captain
(b) Vice-Captain
(c) Honorary Secretary
(d) Honorary Handicap Secretary
(e) Honorary Competitions Secretary
(f) Honorary Youth Officer
7.3. Both Captains will hold office until the following A.G.M. and shall not be eligible for re-election for the ensuing year.
7.4. The right of nomination of men’s and ladies Captains and Vice-Captains shall be exclusively with their respective committees.
7.5. The respective captains – men’s and ladies – shall nominate, with the approval of the respective committees, their vice-captains prior to their Annual General Meetings. These nominations will be subject to the approval of the relevant General Meetings.
7.6. The outgoing Captains shall be ex-officio members of their respective Committees for the subsequent year.
7.7. Four male members called “Elected Members” shall be elected to the Men’s Committee and four female members called “Elected Members” shall be elected to the Ladies Committee.
8. Committee Of Management
8.1. The Committee of Management shall be constituted as follows:-
President
Vice President
Both Captains
Both Vice Captains
Honorary Secretary
Honorary Treasurer
Honorary Course Officer
Honorary House and Social Officer
Both Competition Secretaries
And six elected members of whom at least two shall be members of the Ladies Club and at least two shall be members of the Men’s Club
8.2. The outgoing President shall be an ex-officio member of the Committee of Management for the subsequent year.
8.3. All members of the Committee of Management shall resign annually and shall be eligible for re-election at the Annual General Meeting subject to the provision of article 7.3.
8.4. The president shall hold office until the next relevant A.G.M. and shall not be eligible for re-election for ensuing year.
8.5. No member may serve more than three consecutive years in any position on the Management Committee, Men’s Committee or Ladies Committee and with the exception of an ex-officio term, not more than 7 (seven) consecutive years on the Management Committee, Men’s Committee or Ladies Committee.
8.6. Any member will be eligible for re-election to the Management Committee, Men’s Committee or Ladies Committee after a three year period following the last 7 (seven) year term served.
8.7. Members of the Committee of management shall take up their appointments at the Annual General Meeting.
8.8. The President will chair all meetings of the Committee of Management. In the absence of the President the meeting will be chaired by the Vice-President. If both the President and the Vice-President are absent a chairperson shall be elected by those in attendance at that particular meeting. The chairperson at a meeting shall in addition to a deliberate vote have a casting vote. The president, or if absent, the Vice-President shall also chair the Annual General Meeting and Special General Meetings of that year. If both for any reason, are absent from the AGM another member of the Committee may be nominated.
8.9. The Committee of Management shall be required to meet on a minimum of one occasion per month and have for discussion an agenda prepared by the Hon. Secretary. A quorum for all meetings shall be ten members.
8.10. All officers and members of the Committee of Management to be elected at the Annual General Meeting must be nominated by two ordinary members of Bandon Golf Club. The nomination must be signed by the nominee, indicating his/her willingness to stand for election. Such nomination must be made to the Hon. Secretary of the Committee of Management, in writing, at least four days before the date of the meeting. Only those so nominated can be voted for at the Annual General Meeting. No outgoing member, who without reasonable cause has failed to attend fifty per cent of the Committee Meetings, shall be eligible for re-election. Employees of the Club shall not be eligible for election to the Committee.
8.11. The Hon. Secretary shall post the names of all nominees for membership of the Committee of Management on the notice board in the club at least four days in advance of the General Meeting
8.12. When electing officers and members of the Committee of Management election shall be by means of a secret ballot supervised by two tellers appointed by the General Meeting. Where the number of nominations does not exceed the number of vacancies for any position those nominated shall be deemed elected.
8.13. Elections shall be decided on the basis that the person or persons receiving the highest number of votes shall be deemed elected.
8.14. In the event of a tie for the final position the Chairperson of the meeting shall decide by lottery without disclosing the names of those involved.
8.15. Ballot papers for the six members must contain six votes and any ballot paper containing a lesser or greater number than six will be invalid.
8.16. Any vacancies occurring on the Committee of Management shall be filled by the co-option on of ordinary members of the Club by the Committee of Management.
8.17. Following consultation, the President, Vice President, Captains and Vice Captains shall propose a member for the position of “Vice President Designate”. The right of nomination to this position shall reside exclusively with the management committee. Nominations will be subject to approval of the Annual General Meeting of the Parent Club.
8.18. Nothing in this rule shall prevent a member of the Men’s Committee or the Ladies Committee being elected a member of the Committee of Management.
9. Finance and Administration
9.1. All funds accruing from whatever source are the responsibility of the Committee of Management to be administered for the sole benefit of the Bandon Golf Club. The accounts shall be closed and balanced n the 30th of October each year and the Committee of Management shall appoint an auditor (not a member of the committee) to audit the club accounts before the Annual General Meeting.
9.2. All cheques drawn on the banking account shall be signed on behalf of the Committee of Management by at least two designated officers of the Committee of Management but this committee shall have the power to alter this arrangement if deemed necessary.
9.3. The activities of the Ladies and Men’s Clubs shall be funded by the Committee of Management.
9.4. No expenditure of the Funds of the Club shall be made unless previously authorised by the Management Committee and no contracts or agreements shall be entered into by any officer/s of the Management Committee or sub-committee thereof without the approval of the Management Committee for said contracts or agreements.
9.5. The Committee of Management shall be responsible for the payment of the Annual Subscription Levy payable to the Golfing Union of Ireland in respect of the members of the Men’s Club and the Annual Subscription of the Ladies Golf Union and Southern District in respect of the members of the Ladies Club.
9.6. The Committee of Management is authorised and empowered to borrow for the purposes of meeting the financial commitments of Bandon Golf Club.
9.7. No expenditure of the Funds of the Club shall be made unless previously authorised by the Committee of Management.
9.8. The Committee of Management shall have the power to appoint employees upon such terms and conditions as the Committee of Management may think fit, and to terminate such appointments and to appoint temporary substitutes from time to time.
9.9. The Committee of Management and Trustees shall be indemnified against liability out of funds and properly of Bandon Golf Club, any member or members or other persons guaranteeing or undertaking the discharge of any liability for the monies borrowed or debt or debts incurred for the purpose of the club shall be indemnified out of the funds of and property of the club.
10. Playing Facilities
10.1. The Committee of Management shall prescribe, by mutual consent of both the Ladies and Men’s Clubs the days and times when the members of the Men’s Club or the Ladies Club shall have the use of the Course for competitions.
10.2. The Committee of Management shall provide the facilities of the course and clubhouse to the G.U.I., Munster Branch, I.L.G.U. and Southern Executive at reasonable intervals in accordance with normal practice.
11. Annual Subscriptions
11.1. All entrance fees and annual subscription for all membership categories shall be such sums as shall from time to time be fixed by the Annual General Meeting.
11.2. All subscriptions for membership and any levies raised from time to time become due on 1st January in each year and must be paid on or before 1st February in each year.
11.3. Subscriptions and Levies paid by Monthly Direct Debit shall commence on the 1st November of each financial year of the Club and shall be paid over the 8 month period, ending 30th June.
11.4. Any member whose subscription and levies remain unpaid after 1st February shall be notified in writing that, unless his/her subscription and levies are paid by 1st March, he/she may have his/her membership rescinded. Members who default on their direct Debit payments shall be notified in writing that, unless his/her payments are brought up to date, he/she may have his/her membership rescinded. In the meantime, he/she shall not be entitled to play on the course or in competitions of the Club or use the facilities of the Clubhouse, until his/her subscription and levies are paid in full.
11.5. During their terms of office, the President, Vice President, both Captains, the Hon. Secretary, Hon. Treasurer, Hon. Course Officer, Hon. House and Social Officer and both Hon. Competition Secretaries shall be exempt from Annual Subscriptions.
11.6. The Hon. Officers of both the Men’s and Ladies club included at 7.1 will receive a concession of 50% of the annual subscription.
12. Visitors
12.1. Members shall be entitled to invite visitors to the clubhouse, subject to their names being entered, by their host, in the visitor’s book. Members shall be responsible for such guests while on premises.
12.2. The Committee of Management shall be empowered to grant visitors the use of the course and clubhouse, as temporary members, for periods of one day, one week, and one month or on such terms as the Committee of Management shall from time to time determine.
12.3. Upon payment of the appropriate green fee a receipt will be issued which must be produced, on request, to any member of the Committee of Management, Steward or Course Ranger.
13. Admission of Members
13.1. Candidates for membership, except honorary or temporary members, shall be proposed by one ordinary member and seconded by another.
13.2. Nomination forms duly completed in respect of those seeking membership shall be posted in the Clubhouse for a minimum of 14 days.
13.3. The election of members shall be the responsibility of the Committee of Management.
13.4. The Committee of Management shall determine the number of vacancies and may at any time limit the number of members of Bandon Golf Club or refuse to take applications for such periods, as it thinks fit.
13.5. When a person has been elected a member, the Hon. Secretary of the Committee of Management shall notify him/her by post of his/her election.
13.6. Members joining Bandon Golf Club after 1st August may be admitted to membership at such reduced rates as may be fixed by the Committee of Management.
13.7. Any member desiring to resign membership of Bandon Golf Club shall give notice in writing to the Hon. Secretary of the Committee of Management on or before 1st February otherwise his/her subscription for that year shall be payable.
14. Meetings Including Annual General Meetings
14.1. Meetings of the Men’s Club and Ladies Club Committees shall be held not less that 6 times per annum.
14.2. The Men’s Club
14.2.1. The separate Annual General Meeting of the Men’s Club shall, save in exceptional circumstances, be held in November.
14.2.2. At least seven (7) days notice, in writing or by E-Mail, of such A.G.M. shall be given to members.
14.2.3. All officers and members of the Men’s Committee to be elected at the Annual General Meeting must be nominated by two male ordinary members of Bandon Golf Club. The nomination must be signed by the nominee, indicating his willingness to stand for election. Such nomination must be made to the Hon. Secretary of the Men’s Club, in writing at least four days before the date of the meeting. Only those so nominated can be voted for at the Annual General Meeting. No outgoing member, who without reasonable cause has failed to attend fifty percent of the Committee Meetings, shall be eligible for re-election. Employees of the club shall not be eligible for election to the Committee.
14.2.4. The Hon. Secretary shall post the names of all nominees for the Membership of the Committee on the notice board in the Club at least four days in advance of the General Meeting.
14.2.5. Notice of Motions must be given in writing at least four days before the meeting to the Hon. Secretary who shall display them on the notice board at least four days in advance of the meeting. Amendments to such proposals may be accepted at the meeting without previous notice.
14.2.6. All motions shall be decided by a simple majority of members present and voting. Voting shall be a show of hands. If a majority of members present wish any motion or amendment to be put to a vote by ballot, that mode shall be adopted.
14.2.7. At General Meetings (30) shall form a quorum.
14.2.8. Officers and members of the Committee shall be elected as laid out in rule 7.1.
14.3. The Ladies Club
14.3.1. The separate Annual General Meeting of the Ladies Club shall, save in exceptional circumstances, be held in November.
14.3.2. At least seven (7) days notice, in writing or by E-Mail, of such A.G.M. shall be given to members.
14.3.3. All officers and members of the Ladies Committee to be elected at the Annual General Meeting must be nominated by two female ordinary members of Bandon Golf Club. The nomination must be signed by the nominee, indicating her willingness to stand for election. Such nomination must be made to the Hon. Secretary of the Ladies Club, in writing at least four days before the date of the meeting. Only those so nominated can be voted for at the Annual General Meeting. No outgoing member, who without reasonable cause has failed to attend fifty percent of the Committee Meetings, shall be eligible for re-election. Employees of the club shall not be eligible for election to the Committee.
14.3.4. The Hon. Secretary shall post the names of all nominees for the Membership of the Committee on the notice board in the Club at least four days in advance of the General Meeting.
14.3.5. Notice of Motions must be given in writing at least four days before the meeting to the Hon. Secretary who shall display them four days in advance of the meeting on the notice board. Amendments to such proposals may be accepted at the meeting without previous notice.
14.3.6. All motions shall be decided by a simple majority of members present and voting. Voting shall be a show of hands. If a majority of members present wish any motion or amendment to be put to a vote by ballot, that mode shall be adopted.
14.3.7. At General Meetings (30) shall form a quorum.
14.3.8. Officers and members of the Committee shall be elected as laid out in rule 7.1.
14.4. The Parent Club
14.4.1. The Annual General Meeting of the Parent Club shall, save in exceptional circumstances, be held in the month of December for the purpose of receiving the Annual Report and the audited Financial Statement of the Committee of Management for the year ended the previous 31st October and for electing: 1. Office Bearers 2. Members of the Committee And transacting such other business of the Parent Club as may be on the agenda. For the purpose of the annual financial statement the term “audit” shall mean an examination by the Club accountants of the internal controls pertaining to the preparation of the accounts. The examination is to take place on an annual basis commencing during the financial year ending 31st October 2003.
14.4.2. At least seven (7) days notice, in writing or by E-Mail, of each General Meeting shall be given to each Ordinary member of the Club.
14.4.3. Notice of Motions and consideration of new rules or changes in existing rules must be given in writing at least (4) days before the meeting to the Hon. Secretary who shall put them on the notice board four days in advance of the meeting. Amendments to such proposals may be accepted at the meeting without previous notice.
14.4.4. A minimum of two-thirds of votes cast shall be necessary for the adoption of changes to the constitution. All other motions shall be decided by a simple majority of members present and voting. Voting shall be by a show of hands. If a majority of members present wish any motion or amendment to be put to a vote by ballot, that mode shall be adopted.
14.4.5. At General Meetings Sixty (60) shall form a quorum.
15. Special General Meetings
15.1. A Special General Meeting may be called at the request of the Committee of Management or on a requisition to the Hon. Secretary of the Committee of Management signed by at least 50 ordinary members of the club or at the request of a majority of the Trustees. A meeting called at the request of members should be called within a maximum of twenty-eight days of such requisition. At least 7 days notice of such meeting must be given to every ordinary member of the club. The requisition must set out the purpose for which the meeting is called and the purpose must be stated on the notice convening the meeting and no other matters may be raised at the meeting.
16. Bye-Laws
16.1. The Committee of Management is empowered to make and alter byelaws for the regulation of Bandon Golf Club other than the statutory rules for the sale or supply of intoxicating liquors. These shall be binding until set aside by a General Meeting. The Committee of Management is empowered to withdraw the use of the clubhouse and course from any member or visitor who wilfully infringes any of the Rules or bye-laws of Bandon Golf Club. The Committee of Management shall have available for members all such byelaws for their information. The Committee of Management shall be the sole authority and have sole responsibility for the interpretation of the rules and byelaws.
16.2. Personal Property
16.3. All Personal belongings of members, visitors and others brought to, kept at or left on the premises of Bandon Golf Club shall be at the sole risk of the owners, and the Committee of Management shall not be responsible for any loss or damage thereto, however arising. This rule shall not prejudice any claims by Bandon Golf Club or the owners against Insurance Companies in case of fire or when otherwise covered by insurance.
16.4. Rules in Relation to the Sale of Intoxicating Liquors
16.5. No excisable liquor shall be sold or supplied for consumption except in accordance with the statutory provisions effective at such time.
17. Disciplinary Procedures
17.1. The Committee of Management with the authority of the Men’s or Ladies Committee concerned shall have the power to initiate disciplinary procedures, to be exercised only in accordance with the provisions of Clauses 17.2 to 17.5.
17.2. Any Member acting contrary to the Rules and Regulations of the Club, or any Member conducting himself or herself, whether inside or outside the Club premises so as in the opinion of the Committee of Management to injure or discredit the character of the Club, may be admonished, suspended, or deprived of Membership by the Committee of Management. A two-thirds majority of the Committee of Management present and entitled to vote shall be required to pass a resolution depriving a member of membership or suspending a member for a period in excess of three months. A resolution to pass any other disciplinary sanction on a member may be passed by a simple majority of the Committee of management present and entitled to vote.
17.3. A Member desirous of making a complaint in reference to any of the foregoing matters (Clause 17.2) shall send the terms of same to the Honorary Secretary in writing with a request that same may be investigated by the Committee of Management.
17.4. The Honorary Secretary shall, within seven days of receipt of such a written complaint, summon a meeting of the Committee of management to investigate same, and shall send to the Member against whom the complaint has been lodged at least three days before the holding of such a meeting, a notice in writing, setting forth the nature of the complaint, and the place, date and hour for which the meeting has been called and shall further indicate in such notice that the Member is entitled to attend before the Committee in person or, to submit in time for such meeting, a written answer to such complaint.
17.5. The Committee of Management shall have absolute discretion as to the conduct of the investigation and its scope, and as to the manner in which their decision shall be communicated to the parties to the complaint or to the members generally.
17.6. A Member who is dissatisfied with the decision to deprive him or her of membership, or to suspend him or her for a period in excess of 3 months, may appeal by notice in writing to the Honorary Secretary the decision of the Committee of Management to the Trustees of the Club within 14 days of the receipt by member of notification of the decision against which he wishes to appeal. The Honorary Secretary shall within 7 days of the receipt of the Notice of Appeal summon a meeting of the Trustees to hear same and shall send to the member appealing at least 3 days before the holding of such a meeting a notice in writing setting forth the place, date and hour of the meeting. A majority of Trustees shall be required to determine the outcome of an appeal and their decision shall be final. Save in accordance with this paragraph, a decision by the committee of Management to impose a disciplinary sanction shall be final and no appeal shall be allowed in respect of same.
18. Youth Policy Statement
Bandon Golf Club is fully committed to safeguarding the well being of their members. Every individual in golf should at all times, show respect and understanding for members rights, safety and welfare and conduct themselves in a way which reflects the principles of the organisation and the guidelines contained in the Code of Ethics and Good Practice for Children’s Sport & Code of Ethics for Golf for Young People.
In working with young people in Bandon Golf Club our first priority is the welfare of the young people and we are committed to providing an environment that will allow participants to perform to the best of their ability, free from bullying and intimidation.
